Every AutoFixia DMS Capability, by Journey Stage
The complete dealer management feature set, organised the way a dealership actually operates rather than by internal module. Each capability carries an availability status so you can tell live functionality from roadmap.
How to read availability statuses
Available in the current product and demonstrable today.
Available, enabled and shaped during implementation for your operation.
Delivered through a connection to another system, scoped per project.
Planned. Not presented as available and not included in any commitment.
Statuses shown on this page are indicative groupings. The exact status of any capability for your project is confirmed in writing during scoping — never assumed from a marketing page.
Vehicle planning, factory & procurement
Plan demand accurately, create batches, place factory orders, track production and control specification and pricing data before vehicles enter the logistics pipeline.
Demand & sales forecasting By configuration
Forecast by model, trim and branch, feeding the batch plan rather than sitting in a separate planning file.
Batch planning Live
Group planned units into batches with model, dealer and branch allocation before committing to the factory.
Factory order management Live
Create, submit and manage factory orders with controlled specification and price per line.
Order amendments Live
Amendments recorded as versions, so the order placed can always be reconciled with the order received.
Factory & dealer allocation Live
Allocate produced units to dealers, branches and model plans against the confirmed order.
Production scheduling & tracking By configuration
Production milestones per order line, giving sales a defensible answer on availability dates.
Specification management Live
Make, model, trim, model year, exterior and interior colour, options and packages held as controlled masters.
Factory pricing & dealer cost Live
Factory price and dealer purchase cost held against the specification, forming the base of landed cost.
OEM incentive data By configuration
Manufacturer and dealer incentive information recorded against models, orders and campaigns.
OEM order integration Integration
Connection to manufacturer ordering systems, scoped per OEM. Not assumed to exist for any brand.
Shipment, import & logistics
Track the vehicle from factory release to the yard gate, with the cost that accumulates along the way attached to the individual VIN.
Shipment management Live
Shipment records linking factory order lines, VINs, vessel and destination.
Vessel & voyage tracking Live
Voyage details with ETD and ETA, updated against plan so slippage is visible early.
Container & RoRo Live
Container and roll-on roll-off shipping details captured per consignment.
Bill of lading & documents Live
Shipping, export and import document management held with the shipment record.
Port arrival & tracking Live
Destination port milestones from arrival through discharge and gate-out.
Customs clearance & duty Live
Clearance status and duty tracking, with delays flagged against expected timelines.
Port & storage charges Live
Charges captured operationally so demurrage and storage exposure is visible, not discovered later.
Transporter management Live
Transporter master, transport orders and vehicle movement tracking between locations.
Transit damage & claims Live
Damage recorded at the stage it occurred, with photo evidence supporting a logistics claim.
Operational landed cost By configuration
Factory cost plus freight, marine, duty, port, storage and inland transport, accumulated per VIN.
Stage-wise inspection, PDI & quality
Inspection at every handover point, with evidence, so condition disputes have a record behind them.
Configurable templates By configuration
Checklists defined per inspection stage, brand and vehicle type.
Seven inspection points Live
Factory release, pre-shipment, port arrival, yard receiving, branch receiving, PDI and final delivery.
Photo & media evidence Live
Images and video attached to each inspection result, held against the VIN.
360° capture support Roadmap
Structured 360-degree vehicle capture. Planned, not currently presented as available.
Pass, fail & observation Live
Three-state results with rework required, re-inspection and approval workflow.
Damage classification Live
Factory, transit, port, yard and showroom damage classified with responsible party.
Repair & rework tracking Live
Repair estimate, claim approval, rework and re-inspection tracked to closure.
Damage history by VIN Live
Complete condition history readable on the vehicle record.
Inspection audit trail Live
Who inspected, when, what changed and who approved it.
Vehicle master, VIN & inventory
Every vehicle as an identified record with a status, a physical location and an age.
VIN vehicle master Live
One record per vehicle carrying specification, cost, history and current state.
Full status set Live
In production, in transit, port, yard, branch, showroom, available, reserved, allocated, sold, delivered, demo and test-drive fleet.
Real-time availability Live
Availability that distinguishes genuinely free stock from reserved and allocated units.
Yard management Live
Yard, zone, row and slot so a vehicle can be found rather than searched for.
Stock movement & transfer Live
Branch-to-branch and yard-to-showroom transfer as tracked movements with receiving inspection.
Hold, release & reservation Live
Controlled vehicle hold and reservation with reason and expiry.
Stock aging Live
Days in stock with 0–30, 31–60, 61–90, 91–120 and 120+ buckets, plus slow-moving identification.
Stock analysis Live
Stock by model, trim, colour, branch and location, with turnover and demand versus stock.
Physical stock audit Live
Audit and inventory reconciliation against the recorded position.
Recommended transfer Roadmap
System-suggested inter-branch transfers based on demand and aging. Planned.
Inventory forecasting Roadmap
Forward stock projection from orders, transit and sales velocity. Planned.
VIN timeline Live
Complete movement and event history readable as one chronological record.
CRM, leads, showroom & test drive
One pipeline for every lead source, and a customer record that survives the transition into a deal.
Multi-source lead capture Live
Website, WhatsApp, social and campaign, walk-in and referral leads with source attribution.
Configurable pipeline By configuration
Sales stages defined per brand or branch rather than imposed by the system.
Lead assignment & ownership Live
Assignment rules, salesperson ownership and manager visibility.
Follow-ups & appointments Live
Tasks, reminders and appointment management against the lead record.
Communication history Live
Call notes, WhatsApp and email history on one timeline.
WhatsApp & email integration Integration
Channel connection scoped per project and provider.
Response time & lead aging Live
Time to first contact and lead age measured per lead and per salesperson.
Lost reasons & conversion Live
Structured lost-lead reasons feeding conversion and lead source performance analysis.
Customer 360 Live
Profile, documents, vehicles, deal history and interaction timeline with duplicate controls.
Vehicle enquiry & configuration Live
Configure a specification, search available inventory and compare configurations.
Test drive management Live
Request, scheduling, vehicle allocation, document capture, start and return, mileage and fuel or charge status.
Test drive conversion Live
Feedback capture and conversion tracking from test drive to booking.
Quotation, booking, sales order & deal desking
The commercial spine of the dealership, with approval control at every point where margin can be given away.
Quotation & versioning Live
Priced quotations with version history, price lists, special pricing and optional equipment.
Discount management & approval Live
Discount limits enforced at entry, with structured approval rather than informal sign-off.
Booking & deposit Live
Booking with deposit tracking, confirmation, expiry, hold, extension, transfer, cancellation and refund request.
Sales order Live
Formal order with approval, amendment, cancellation reason and status tracking.
VIN allocation Live
Allocation against a booking or sales order, with deallocation and reallocation under audit.
Allocation conflict prevention Live
The system blocks committing one VIN to two deals.
Deal desking Live
Price, discount, accessories, additional jobs, trade-in, booking amount, down payment, finance, insurance and fees on one screen.
Multiple deal scenarios Live
Build and compare cash and finance structures side by side before presenting.
Approval matrix By configuration
Approval levels by role, amount and deal type, with minimum margin rules and discount limits.
Deal margin visibility Live
Operational deal margin shown at the point of decision, not reconstructed afterwards.
Revision history & audit Live
Every change and approval on the deal recorded with user and timestamp.
Additional requirements Live
Accessories, tint, PPF, coating, wheels and dealer-fitted items raised as fitment job orders with delivery dependency.
Finance, insurance, trade-in & registration
Dealership operational workflow. Not accounting, and not a claim to be connected to any bank, insurer or authority that has not been implemented.
Finance applications Live
Bank master, multiple applications per deal, offer comparison and document checklist.
Finance status tracking Live
Pending, approved and rejected states with approval expiry and disbursement status.
Bank integration Integration
Direct bank connections scoped per bank and per project. Not assumed.
Insurance workflow Live
Provider master, quotation, multiple offers, comparison, policy selection, premium and issuance.
Insurance completion check Live
Delivery blocked until the policy is issued and recorded.
Trade-in management Live
Request, vehicle profile, appraisal, inspection, valuation, purchase offer, approval and acceptance.
Used vehicle operations By configuration
Acquisition, reconditioning tracking, costing, pricing, availability, aging and margin visibility.
Registration workflow Live
Request, document checklist, identity documents, traffic file information, insurance validation and status tracking.
Plate & mortgage registration Live
Number plate management, plate selection, bank mortgage details and mortgage registration.
Government integration Integration
Any direct authority connection is jurisdiction specific and confirmed per implementation only.
Digital deal jacket Live
Unified deal folder with document categories, status, version control, expiry and role-based access.
E-signature Integration
Electronic signature on handover and deal documents, delivered through an integrated provider.
Delivery readiness & customer handover
Readiness as a calculated state with named dependencies, so delivery day stops producing surprises.
Delivery calendar & slots Live
Scheduling with slot, location, bay and delivery coordinator assignment.
Delivery readiness score Live
Eight dependencies evaluated per deal, producing a single readiness state.
Missing requirement alerts Live
Notification when a dependency blocks a scheduled delivery, before the customer arrives.
Delivery hold Live
Explicit hold with reason, including holds raised from damage or incomplete accessory work.
Final PDI clearance Live
Pre-delivery inspection must be cleared before the readiness state can complete.
Digital handover form Live
Structured handover with checklist, customer orientation items and handover photos.
Customer signature Live
Signature captured and stored against the deal jacket.
Delivery confirmation Live
Actual delivery date and time recorded, closing the sales order.
Delivery KPIs Live
Booking-to-delivery and order-to-delivery measured from real events.
Post-delivery follow-up Live
CRM follow-up triggered after handover, with handoff into aftersales.
Dashboards, KPIs & analytics
Reporting built on operational events rather than manual data entry.
Executive dashboard Live
Group position across stock, sales, delivery and exceptions.
Sales & CRM dashboard Live
Pipeline, conversion, response time and salesperson performance.
Inventory dashboard Live
Stock by status, model, colour, branch and aging bucket.
Logistics dashboard Live
In transit, vessel ETA, port arrivals, customs pending and delays.
Factory order dashboard Live
Orders, units in production, production completed and forecast versus actual.
Delivery dashboard Live
Deliveries today, upcoming, delays and average delivery days.
Targets & achievement By configuration
Branch, salesperson and model targets measured against actual results.
Exception dashboard Live
Management alerts for delayed, aging, blocked and stalled records.
Enterprise administration & platform controls
What makes the system usable by a dealer group rather than a single showroom.
Group structure Live
Multi-company, multi-brand, multi-branch, multi-showroom and multi-yard.
Master data Live
Make and model, branch, yard and location, salesperson, bank, insurance provider and transporter masters.
Role-based access control Live
User management with roles, view-only access and data permissions by company, branch and role.
Configurable workflows By configuration
Approval workflows, statuses, CRM stages, inspection templates and notification rules.
Audit logs Live
Audit logs and user activity history across operational records.
Workflow automation By configuration
Rule-driven status changes, notifications and task creation.
API management Live
Integration framework and API management for connecting external systems.
Payment gateway Integration
Payment collection connected through a gateway, scoped per provider.
Data import & export Live
Master data and opening stock import, and structured export for reporting and migration.
Secure cloud access Live
Browser-based access with mobile-responsive operational screens.
Aftersales connection Integration
Connection to AutoFixia Aftersales for workshop, parts, warranty and service history.
Finance connection Integration
Connection to AutoFixia Finance for ledger, VAT, receivables, payables and reporting.
See these capabilities working together
A demonstration follows one vehicle and one customer through the whole platform rather than clicking through modules.